Data Entry

This page provides you with basic information about entering your activities in Digital Measures Activity Insight.

  1. Login to your Digital Measures account
  2. Main Menu
    • Once you are in the system, the menu items at the top left of the screen, Manage  Activities and Run Reports are the key items you need to use the system. Using the Manage Activities tab, you will see the various categories under which entries are filed:
    • For four of the screens, data is imported from the NMSU source systems Banner and ARGIS. Credit courses are imported once a semester to the Scheduled Teaching screen and monthly new and change import files keep the Contracts, Grants and Sponsored Research screen updated. The Permanent Data and Yearly Data screens are updated once a year in the fall. The major section headings follow the criteria for Promotion and Tenure as defined in the Promotion and Tenure Policy.  File attachments may be be added at Store file fields which are located on several screens (see FAQs # 15). The stored files can be accessed online while using the system, and by links on reports for Digital Measures account holders.
  3. Screens
    • Faculty can enter any piece of information that can be contained in the system. Note that while the system provides many fields to accommodate various activity aspects, faculty only need to complete fields that adequately document their activities. Below is a suggested guide as to where many activities can be classified in Digital Measures:
Faculty Funtion Digital Measures Screen
Awards and/or honors received Awards and Honors
Compensated administrative assignment; department head, director, dean, etc. Administrative Assignments
Uncompensated administrative assignments as a college, department, program or university service contribution Other Administrative Assignments Undertaken
Professional development events attended for Las Cruces campus faculty Professional Development
Community Colleges:
Annual Performance Evaluation narratives;Professional development as applied scholarship
Community College Narratives Community College Professional Development
Grant, contracts, sponsored research in under review, funded, non-funded status Contracts, Grants and Sponsored Research – ARGIS Import
Sponsorships, solicitations, donations and non-competively awarded projects, e.g., IRG, Hatch projects, McIntire-Stennis, etc. Sponsorships, Other Funding – Non ARGIS
Research in planning, on-going or writing results phase Research Currently in Progress
Credit hours entered contribute to teaching total hours on the Performance Evaluation. Directed Student Learning
Credit courses imported once a semester from Banner; may attach syllabus and indicate overload, new course prep and/or new format.Provide forms of evidence to demonstrate your teaching effectiveness Scheduled TeachingEvaluation of Teaching
Artistic and professional creative activities Artistic and Professional Performances and Exhibits
Presentations Presentations
Publications Books, Journals and Other Text-Based Contributions
Internal committee work done on behalf of your department or college DepartmentCollege
Advising student groups, mentoring faculty, program coordinator, academic program review, etc. University
Editorships; officer in professional organizations Professional
Community boards; community engagement activities Community
Consulting: academic, government, NGO, management, statistical, expert witness, agricultural related, etc. Consulting
Audio/video; documentary; podcasts Media Contributions
Cooperative extension activities Cooperative Extension Service Scholarship (ACES specific)
(Extension) Building relationships within the community by extending University resources; (Outreach) Responding to identified community needs with informal education programs; sharing intellectual expertise Community Engagement, Extension and Outreach (screen references information about each types of engagement)
Areas of Expertise, Specialities, Languages, & Countries  Focus Areas
Outstanding leadership initiatives that contribute significant outreach for a program, group, or research effort. Significant Leadership Activity (entries on this screen may be repeated from other sections; see the Promotion and Tenure Policy screen reference where leadership is one of the criteria in evaluation for promotion)
Licensures and certifications specific to your position, e.g., nursing license, law license, teaching certificate, engineering license, CPA, LMSW, IACUC, etc. Licensures and Certifications


Questions regarding Digital Measures and your college’s use of the system should be directed to your College Liaison.